Purchase Ledger

Purchase Ledger

CERES Purchase Ledger handles the maintenance of supplier master details and the control of all purchase transactions in either a single or a multi-company environment.

Multi-currency

Multi-currency facilities are included and an invoice registration system can be linked to the ledger to provide control of invoices received but not yet approved.

History

Full transaction history can be viewed on-line.

Enquiries

Account enquiry facility which can display items that are awaiting payment or have been paid, also those that are still in the invoice register.

Payments

Flexible payment routines allow selection of unpaid items for user approval before the cheque or remittances advice is printed. Settlement can be made by cheque, giro or electronic transfer via BACS/IP or your banks own payment entry system.

Cash Commitment

Comprehensive supplier account or analysis information is available through enquiry or report options, and a cash requirements facility provides advance warning of cash commitments.

Integration

Integrates with CERES Purchase Order Processing, Invoice Registration and Nominal Ledger modules.

Purchase Invoice Registration

CERES Invoice Registration provides a control of suppliers invoices from the time of there receipt through authorisation until approved for payment in the purchase ledger.

Nominal codes

Nominal analysis breakdown may be entered when the invoice is first entered or when approved. In addition invoices matched to purchase orders are automatically analysed for Nominal breakdown, including flexible sub-code substitution for branches or department categories.

Authorisation

Provides control of invoices which are “out” for approval, with reports on which authorised signatory should approve the invoice.

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